Frequently Asked Questions about Procurement
What is procurement?
"Procurement" is a term you'll be hearing a lot in the next few months. In order to have a successful auction, we need lots of items to sell! "Procuring" is the process of obtaining and collecting donations.
Who obtains the donations?
hope that every Hazel Wolf family will procure at least one donation
with a minimum $30 value for the auction. However, we encourage
families to procure as many items as they want. The more items we have,
the more money we raise for Hazel Wolf!
How do I procure donations?
The auction packet contains an idea letter for families as well as a procurement letter to give to potential
donors , and everything else you will need to secure donations (including our tax ID number so the donor can deduct the donation).
Auction donation forms were also included in the auction packet. These
are half-page, carbon-copy sheets. These forms should be filled out by
the parent requesting the donation, or by the donor. The donor should
keep the pink copy and the white and yellow copies should be turned in
with the donation.
can download copies of the procurement letter and auction donation
forms below, and you can also pick up hard copies at the school main office. Feel free to print, make copies and send out or deliver as
many as you like.
Auction Donation Form
Create a dinner party! Do you (or you and a friend) enjoy cooking or
entertaining in your home? Or consider creating a dinner party in the
winning bidder's home. Set the theme, cuisine, and ambiance. Cater it
out or do it yourself.
Gardening: Do you have a green thumb?
Picture yourself with a few hours of solitude, just you and a garden.
Donate a "weeding your garden" afternoon, or maybe "planting spring
bulbs." How about tree pruning or lawn mowing services?
Condo or cabin: How about the family cabin?
Is there a weekend or week you know that you could donate? Or maybe
that condo in Hawaii? Maybe a friend would love to donate to our
school. Ask around and you would be surprised at what people are
willing to do.
Teach a craft or skill: Are you skilled at
woodworking, home improvement projects, knitting, sewing, or just making
stuff? Offer a short, one-time workshop on how to make something or
learn a new skill. You could target the workshop to adults or kids!!
Behind the scenes adventure: Can you or
someone you know arrange a factory tour, "Veterinarian for a Day", an
inside look at a TV or radio station or some other occupational
experience that may seem very exciting to an adult or child? BTS
adventures have been hot tickets at the auction in the past.
Season ticket holder: Offer to take someone
to a game, or turn over a set of tickets. Or ask your employer to
donate box seats for a really 'big ticket' item! Performing arts
tickets are great, too!
Membership: Are you an athletic or social
club member? Next time you go in to use the gym or take your kid to
soccer, ask your club who to talk to about donating a membership or
special event to the auction. Most clubs give more easily when asked by
an existing member.
Wine: You can always donate a bottle of wine
for the Wine Grab! Any wine over a $10 value would be gratefully
received. But we are especially looking for a few high end wines to
draw a crowd to the Wine Grab table on auction night.
The possibilities are endless . . .
If you'd like to help out further, have any questions or still don't know where to start, please contact the Auction Community Procurement Lead, Crystal Alberthal, at email@example.com, or the Procurement Coordinator, Marlyn Hawkins, at firstname.lastname@example.org.